Administrative Assistant (Contract)

Summary

Reporting to the Director, Enterprise Applications, the Administrative Assistant is responsible for first-tier support and assistance to various functions of Teck Digital Systems (TDS).

We are looking for a confident and skilled administrative professional to own their role. We require someone with the ability to multitask, stay organized, and adjust to changing priorities in a fast-paced environment. Specifically, we are targeting a self-motivated individual with strong problem solving skills, detail oriented and with a passion for continuous improvement. Additionally, outstanding communication and interpersonal skills are vital as this role requires a high level of integrity and an ability to connect your audience.

Other responsibilities include; planning meetings, scheduling travel, answering phones, event planning and greeting people, and much more! Don't miss out on this exciting opportunities to be part of one of Canada's leading mining companies and join our team!

Responsibilities

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures

• Manage and organize the calendar for up to six Directors

• Prepare and process expense reports

• Sets up/take down of meetings and organize catering as needed

• Organize schedules, meetings and travel arrangements for TDS Managers and Directors

• Handle assignments involving highly confidential matters with utmost care and attention

• Screen and handle all incoming inquiries

• Prepare and proofread organization charts, presentations, reports, projects and other assignments, as required

• Organize and maintain appropriate filing system

• Occasionally prepare Payroll reports for timely submission in the absence of the VP’s EA

• Manage projects related to the TDS office including office moves, cleaning and environmental adjustments

• Plan and co-ordinate assembly of large reports requested by management in a timely manner

• Compile and submit timesheets for the department, as required

• Draft and type documents and minutes, as the need arises

• Research materials and execute assignments under minimal supervision and direction.

• Plan and execute various projects as assigned and required in a timely manner

Qualifications:

• A minimum of five years of experience working in an office environment

• Post-secondary training in an administrative program

• Proficient MS Office, Excel, Word, PowerPoint, and Outlook skills

• Excellent written and verbal communications

• Outstanding interpersonal skills and proven ability to prioritize

• Keen to take initiative, act proactively to anticipate needs, and work with minimal direction

• A flexible and adaptable candidate who is comfortable with change, a busy and fast-paced environment, who is willing to work extra hours when required

• Able to interact and communicate with various levels of management and employees while maintaining tact, consistency, professionalism, and diplomacy

• Ability to professionally manage confidential material is vital

About Teck 

At Teck, we value diversity. Our teams work collaboratively and respect each person’s unique perspective and contribution. Qualified applicants interested in joining dynamic team are encouraged to submit a resume and cover letter electronically. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc, as well as investments in energy assets. Teck has been named one of Canada’s Top 100 Employers for the six consecutive years. Teck has also been named to the Forbes list of the World’s Best Employers for the past two years and is one of Canada's Top Employers for Young People. Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK.

Learn more about Teck at www.teck.com or follow @TeckResources