Role Overview

Human Resources Intern provides reception and clerical support for the Human Resources Department such as maintaining all employment-related files, data entry of new hires, terminations and changes to demographic or benefits information.

Reporting to the Senior Advisor, Shareholder Development

Responsibilities:

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
• Provide clerical and administrative support to the human resources department including but not limited to answering phones, filing, prepare new hire orientation packets, scheduling travel for potential candidates, coordinating interview schedules with hiring managers and ensuring appropriate signatures are acquired on various employment documentation (personnel requisitions, expense forms)
• Ensure the administrative steps required to process new hires, employee status changes, promotions, salary changes, employee leaves, terminations are completed and updated into the department’s HRIS.  Compile personnel data for monthly and quarterly reports
• Maintain up to date and accurate logs/tracking sheets and records for a variety of personnel activities such as job postings files, probationary periods, training progression, affirmative action records and other employment-related file notes received from supervisors
• Maintain accurate employee benefit and personnel records, enroll new hires for benefits on occasion. Input new hire benefits, employee benefit changes, process paperwork through broker/carriers, maintain inventory of benefit materials and complete letters to employees in regards to benefit changes
• Receive and enter travel information to and from Site into the Travel System for all contractors including input of PIN numbers for new contractors, termination of contractors within HRIS and generating and distributing travel reports as needed.  Accurately review and remove names on preliminary daily flight manifests where known cancellations are confirmed (sick leave, bereavement, PTO, FMLA)
• Work closely with payroll and HR staff to ensure all HR Administrative details are properly handled and confidentiality is maintained. 
• Assists with packing rooms for employees that have left the property to ensure employees receive their personal belongings in a timely manner
• Assist other human resources positions with clerical overflow as required
• Perform other related duties as required

Qualifications:

• Finishing sophomore (~60 credits) or junior (~90 credits) year of college working towards a degree with an emphasis in a related discipline (Human Resources, Business Administration or a related field)
• Must provide resume, class schedule and unofficial transcripts when applying
• Entry level clerical HR position, requiring some exposure to various office practices
• Excellent writing, editing, communication, organization and interpersonal and customer service skills required
• Able to handle high level of confidentiality regarding employee information
• Proficiency and demonstrated experience with administrative software applications (Word, PowerPoint)
• Basic knowledge of administering Human Resources practices and procedures highly desirable
• Work independently and provide excellent customer service