Executive Assistant

Closing Date: September 22, 2024

Summary

As Canada’s largest diversified mining company, Teck is committed to providing the world with crucial resources safely and sustainably. We have a rich history of consistently driving innovation, harnessing innovative technology, and cultivating a dynamic environment that empowers our employees to shape the future. 

Reporting to the Vice President & Corporate Controller, the Executive Assistant provides support to the VP & Corporate Controller and their team with planning meetings, scheduling travel, calendar management, creating expense reports and additional responsibilities.

The successful candidate will be a driven, resourceful, hard-working team player that can successfully communicate and work across internal teams and external partners. We require someone with the ability to multitask, stay organized, and adjust to changing priorities in a fast-paced environment. Someone who is enthusiastic, has effective problem solving skills, and is detail oriented, with a dedication for continuous improvement. This role requires a high level of integrity and an ability to know your audience; thus, communication and interpersonal skills are crucial. 

Responsibilities

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures 
• Manages the Executives’ calendar by resolving priorities and urgent situations, scheduling meetings and making changes and adjustments as required
• Sets up/take down of meetings, coordinates catering as needed
• Organizes schedules, meetings and travel arrangements
• Aware of the strategic goals and objectives and supports advancement and delivery through forward planning and time management
• Handles assignments involving highly confidential matters with utmost care and attention
• Screens and handles all incoming inquiries
• Organize and maintain the filing system for the team
• Plans and co-ordinates assembly of large reports requested by management in a timely manner
• Compiles and submits timesheets for the department, as the need arises
• Prepare reports and meeting minutes as required
• Research materials and completes assignments under minimal supervision and direction
• Plans and drives various projects as assigned and required to ensure timely resolution
• Handle the flow of information, approvals and variety of requests on the leader’s behalf
• Other ad hoc items requested by the leaders

Qualifications

• 3-5 years of experience working as an Executive Assistant
• Post-secondary training in an administrative program
• Highly proactive in leading key accountabilities, i.e. anticipates and resolves potential calendar conflicts
• Proficient in MS Office, Excel, Word, PowerPoint, Teams, and Outlook
• Excellent written and verbal communications
• Exceptional organizational skills and proven ability to multi-task
• Keen to take initiative, act proactively to anticipate needs, and work with minimal direction
• A flexible and adaptable candidate who is comfortable with change, a lively and fast-paced environment, who is willing to work extra hours when required and is a natural relationship builder
• Team oriented and able to support multiple senior leaders with comprehensive travel, meetings, and other support requirements
• Ability to interact and communicate with various levels of management and employees

Leadership Competencies

Personal Leadership 

• Management of Self - Leads by example, is “hands on” and involved in a positive and open manner.
• Learning Agility - Seeks, listens to, and  accepts feedback from others to increase awareness of personal strengths and weaknesses. Regularly focuses on finding opportunities to further own development.

Relationship Focus 

• Building relationships - Treats others with respect and maintains professional working relationships across the team, department, and organization. Is able to work collaboratively with others to achieve objectives.
• Effective Communication - Uses a variety of communication tools and skills to share and gather information, is courageous in communicating and supports a culture of open communication. Takes time to listen to others.

Strategic Integration 

• Problem Solving - methods to resolve difficult problems with effective solutions in pursuit of excellence. Is able to look beyond the obvious and does not stop at the first solution.

Mobilize organizational results 

• Motivation and Drive - Seeks to set and exceed objectives successfully and pushes self and others for results.

• Results Focused - Focuses efforts on attaining clear, concrete, timely, measurable outcomes and monitors progress against objectives.

Why Join Us?

​At Teck, we offer more than just a job – we provide a pathway to personal and professional enrichment. With captivating projects set against stunning backdrops, a culture of inclusivity and collaboration, and boundless opportunities to learn and grow, joining us means embracing a fulfilling and dynamic career adventure. 

Teck employees receive access to our total rewards program and comprehensive benefits package that promote physical, mental, financial, and emotional well-being. This includes but is not limited to:  

• Annual Performance Bonus 
• Profit Share Plan 
• Health Spending Account   
• Personal Spending Account 
• Extended Health Care   
• Dental and Vision Care 
• Employer Paid Pension Plan 
• Life Insurance and Disability Coverage  
• Paid Sick Leave, Vacation and Holidays  
• Virtual Telemedicine and additional support for overall well-being 
• Employee and Family Assistance Program (EFAP)  

Salary Range: $57,000 - $70,000 

The actual base salary offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity. 

About Teck