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Office Services Coordinator (6 month Contract) - RACE21

Location: 

Vancouver, BC, CA Vancouver, BC, CA

Location: Vancouver, BC, CA

Closing Date: September 30th, 2021

 

Job Summary/General Accountability

 

Reporting to the Supervisor, Office Services, the Office Services Coordinator is responsible for providing support for all functions within the Office Services department and for providing general office services and assistance for the RACE21 office.

 

Please note that this is a 6 month contract position. 

 

Key Accountabilities

 

Responsibilities:

  • Administrates all Reception duties including greeting visitors, answering calls, booking meetings, access card management and distribution as instructed by the Risk Group.  
  • Mailroom duties including accurately sorting incoming courier packages and Canada Post mail, receives courier deliveries, and prepares outgoing deliveries and shipments.
  • Assists with office maintenance, repairs, and scheduled services. This includes identifying areas that may require services (lights out, broken equipment etc.) and submits workorders as required. Obtains quotes from suppliers and contractors, receives approval from the Supervisor, Office Services, sets up service calls and submits work authorizations as required.
  • Liaises with coffee and office supply company representatives to ensure proper stocking of supplies in all coffee areas, kitchens, and copy rooms.
  • Assists with moving of office furniture, equipment and supplies as required.
  • Arranges catering for meetings. Sets up meetings and catering, cleans up after meetings and handles requests as required.
  • Tidies and organizes all copy rooms, kitchens, meeting rooms and any other areas that require attention within the office.
  • Is helpful to all employees, and assists when requested
  • Performs other duties as assigned by the Supervisor, Office Services

 

Qualifications:

  • 5 years previous office experience is necessary in a similar office role; previous customer service experience is an asset
  • Proficiency in MS Office, including Word, Excel and Outlook applications
  • Exceptional attention to detail and organizational skills required
  • Excellent written and verbal communications
  • A flexible and adaptable candidate who is comfortable with change, a busy and fast-paced environment, who is willing to work extra hours when required
  • Demonstrated ability to work under pressure, meet tight deadlines and effectively handle changing priorities
  • Proven ability to establish and maintain effective working relationships by exercising tact and diplomacy while maintaining the highest levels of customer service
  • Enjoys working in a team environment and can also work independently with minimal direction
  • The incumbent must possess a helpful, positive, cheerful and professional demeanor.
  • Ability to demonstrate discretion

 

At Teck, we value diversity. Our teams work collaboratively and respect each person’s unique perspective and contribution.

 

Qualified applicants interested in joining a dynamic team are encouraged to submit a resume and cover letter electronically.

 

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

 

Your application to this posting is deemed to be your consent to the collection, use and necessary disclosure of personal information for the purposes of recruitment. Teck respects the privacy of all applicants and the confidentiality of personal information.

 

Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal, and zinc, as well as investments in energy assets. Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK.

 

The pursuit of sustainability guides Teck’s approach to business. Teck is building partnerships and capacity to confront sustainability challenges within the regions in which it operates and at the global level. In 2019, Teck was named to the Dow Jones Sustainability World Index (DJSI) for the tenth straight year, indicating that Teck’s sustainability practices rank in the top 10 per cent of the world’s 2,500 largest public companies in the S&P Global Broad Market Index.

 

Learn more about Teck at www.teck.com or follow @TeckResources

 


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